*The RCSD partnerships across the province are being eliminated by the provincial government as of September 1, 2020.  As a result, the information on this page will no longer be valid.  The website is being maintained for one year to allow partners to continue to access the resources*

CA RCSD Integrated Multi-System Planning

Some children and youth require an extraordinary, collaborative multi-system approach which extends beyond the mandate of any one system. This document outlines the process for this multi-system planning in the Central Alberta RCSD region.

Best Practice- Front Line Collaboration- Supports for children and youth with severe and complex needs often regularly include collaboration from front-line workers in more than one ministry. The team focuses on individualized interventions and documents the supports that have been implemented.

When this collaborative front line team is not able to adequately address the needs of the child/youth and/or identifies gaps in the available support, it may be that the individual case needs to be elevated to the managerial level.

Managerial Level Planning – is multi-system planning which has been elevated to a managerial level and which may include managers from any combination of Community and Social Services, Children’s Services, Health (Children’s Rehabilitation Services, Community Addiction and Mental Health), Education (typically division/district office administrator rather than school-level).  The managers have the authority to make decisions outside the normal working parameters and to assign and/or approve resources as possible recognizing on-going system gaps.

Managers may become involved for children and youth between birth and age 20 who have complex needs and require significant extraordinary care due to the severity of their impairments and who require services from more than one sector; for children and youth

  • with multiple impairments, complex mental health and health issues, and/or severe behavioural needs; and
  • for whom all currently available resources have been utilized with limited success; and
  • who require fiscal and human resources that strain the capacity of any one service sector (no easy answer); and
  • for whom there are questions about the safety of the child, youth, family or public; and
  • for whom continuing long term planning may be needed.

Process

  1. Front-line, multi-ministry collaborative team determines that all interventions possible at their level have been exhausted with limited success.
  2.  One or more than one front-line team member will discuss the case with a supervisor or manager. The manager agrees that
    1. multiple systems are involved or may need to be involved with the case,
    2. significant individualized interventions and supports have been tried and documented,
    3. complexity exists or there are gaps that require management level interventions,
    4. the case should be elevated to a managerial level.
  3. The manager elevating the case will
    1. ensure that parents are in agreement with moving the case to the management level and agree to the sharing of information,
    2. ensure appropriate managers are invited to a planning meeting,
    3. consider inviting a manager from a system not currently involved with the child/youth but who may need to become involved.
    4. invite each attending manager to bring appropriate background information to the meeting. (See sample optional template attached) Background information which may be of use includes:
      • demographic information (name, date of birth, home, address, gender, phone, school attending, grade) and family information (name, address, phone)
      • health needs/conditions/diagnoses/behaviour or mental health concerns
      • current medications
      • primary physician, psychiatrist, psychologist
      • current educational strengths/needs/concerns
      • family strengths/needs/concerns
      • synopsis of strategies, supports, interventions/resources to date as per that system’s current or past involvement
    5. ensure that a “Managerial Lead” (key point/contact person) is identified.
    6. be responsible to ensure that the final outcome is a documented complex service plan including timelines and responsibilities. (See sample template attached)

Reporting the Integrated Service Plans

  1. The “Managerial Lead” (key point/contact person) will report the integrated plan as part of CA RCSD data collection on behalf of the larger team.

Please Note:                                                                                                                                                                                                                           Services may vary according to staffing structure in a school or community.

*This website is a record of a constantly evolving partnership. It is as accurate as possible at any given time and will be regularly updated to reflect changing processes and information.  However, be advised that there may possibly be a lag updating the website with the most current information and processes.

*The RCSD partnerships across the province are being eliminated by the provincial government as of September 1, 2020.  As a result, the information on this page will no longer be valid.  The website is being maintained for one year to allow partners to continue to access the resources*