*The RCSD partnerships across the province are being eliminated by the provincial government as of September 1, 2020.  As a result, the information on this page will no longer be valid.  The website is being maintained for one year to allow partners to continue to access the resources*

Rehabilitation Referrals

Referrals for individual Rehabilitation services (SLP, OT, PT) are sent by the school to Coordinated Intake following the processes outlined below.

(There is no need to submit a referral for “targeted group” service but parents must be notified about any targeted service.)

Please note that there are 3 similar but not identical processes:

A.  School Steps when a School Core Team exists

B.  School Steps if no School Core Team exists

C. Coordinated Intake Steps

D. Steps when a child is already on the caseload for one discipline but another is being

added

E.   Therapist Steps

A. School Steps when a School Core Team exists

  1. Teacher identifies a student need in the classroom.
  2. Teacher discusses concerns with specialty teacher, and together they determine if it is appropriate to review with School Team. The SLP/OT severity rating scales should be consulted to help determine if a referral is required. SLP Severity Rating Scale   OT Severity Rating Scale
  3. Teacher and parent discuss functional concerns about a student  Note: Parents should not be directed to contact Coordinated Intake directly to make a referral for school-based services – such parent inquiries will be forwarded back to the School Team for review.
  4. Specialty teacher and/or classroom teacher review the concerns with the School Core Team and together they determine the most appropriate service option (Universal, Targeted, Individual Partnership). They also need to decide the priority for the individual service as time to provide the service will need to be scheduled within the existing timetable for the therapist.
  5. If an Individual Partnership referral is determined, the teacher talks with the family regarding the concerns and referral.
    1. If the family is in agreement, teacher completes the Children’s Rehabilitation Services referral package (Cover Sheet and Referral Form) and returns it to the Specialty Teacher. Click here to download: Referral For Services Package & Sample Completed Children’s Rehabilitation Services Referral Form
    2. Note: Parents are not asked to complete referral forms. There are no forms for the parent to complete; information will be collected at intake.
    3. Note: For Rehabilitation Services (OT, SLP, PT), if there are recent reports available (within the past school year), please send those with the referral and skip the checkbox section on page 2 of the referral form.
  6. The teacher or other school staff complete the referral for the desired service and gathers all pertinent information (assessments, reports, etc.)
  7. The Specialty Teacher forwards the referral to Coordinated Intake by Mail, fax, or e-mail to: childrens.rehabilitationreferrals@ahs.ca.

Please refer to the following documents

Referral for services package

Sample Completed Children’s Rehabilitation Services Referral Form

SLP Severity Rating Scale

OT Severity Rating Scale

PT Severity Rating Scale

B. School Steps for Referrals if no School Core Team exists

  1. Teacher identifies a student need in the classroom.
  2. Teacher discusses concerns with specialty teacher (if there is one) and/or school administrator and/or appropriate school authority central staff, and together they determine if a referral is appropriate. The SLP/OT severity rating scales should be consulted to help determine if a referral is required or if another service option is more appropriate (Universal, Targeted, Individual Partnership). SLP Severity Rating Scale  OT Severity Rating Scale
  3. Teacher and parent discuss functional concerns about a student  Note: Parents should not be directed to contact Coordinated Intake directly to make a referral for school-based services – such parent inquiries will be forwarded back to the School Team for review.
    1. If the family is in agreement, teacher completes the Children’s Rehabilitation Services referral package (Cover Sheet and Referral Form) and returns it to the Specialty Teacher (if there is one). Click here to download: Referral for services package Sample Completed Children’s Rehabilitation Services Referral Form If an Individual Partnership referral is determined, the teacher talks with the family regarding the concerns and referral.
    2. Note: Parents are not asked to complete referral forms. There are no forms for the parent to complete; information will be collected at intake.
  4. Note: For Rehabilitation Services (OT, SLP, PT) if there are recent reports available (within the past school year), please send those with the referral and skip the checkbox section on page 2 of the referral form.
  5. The teacher or other school staff complete the referral for the desired service and gathers all pertinent information (assessments, reports, etc.)
  6. The school forwards the referral to Coordinated Intake by mail, fax, or e-mail at childrens.rehabilitationreferrals@ahs.ca.

C.  Coordinated Intake Steps

  1. Coordinated Intake Social Workers receive the referrals and collect the information that sets the consultants up for successful intervention with child/youth and family. The Social Worker connects with Parents/Guardians to discuss the referral received, gathers input regarding the family’s specific concerns and perceptions, connects the family with needed supports and identifies possible barriers to service.
  2. Once complete, the Social Worker forwards the intake package to the appropriate service provider and sends a confirmation letter to the school contact titled “Report Back to Referral Source” once the referral package has been completed and forwarded to the consultant.
  3. Click below for the timeline and details of the steps taken by Coordinated Intake including contact with the school when the referral is forwarded to the service provider OR if unable to contact the parents.

Coordinated Intake Steps (What happens after the referral is received?) Please click for the details.

Coordinated Intake Steps and Timeline

D.  Steps when a child is already on the caseload for one discipline but another is being added.

  1. The service provider already involved discusses the need for additional discipline(s) with the School Core Team (where it exists) or with other appropriate school personnel where there is no School Core Team.
  2. Typically the person identifying the need for an additional discipline contacts the parents.
  3. When all are in agreement (parents, school, service provider), the pertinent information for the new discipline(s) is gathered.
  4. The service provider completes the “Add a Discipline” form, ensures the pertinent information for the requested discipline(s) is attached and forwards to Coordinated Intake.
  5. The service provider contact the disciplines to be added (by phone or encrypted e-mail) to inform them of the new referral.

E.  Therapist Steps

  1. The therapist will contact the parents following receipt of a referral.
  2. The therapist will then contact the school to make arrangements for a visit.

*This website is a record of a constantly evolving partnership. It is as accurate as possible at any given time and will be regularly updated to reflect changing processes and information.  However, be advised that there may possibly be a lag updating the website with the most current information and processes.

*The RCSD partnerships across the province are being eliminated by the provincial government as of September 1, 2020.  As a result, the information on this page will no longer be valid.  The website is being maintained for one year to allow partners to continue to access the resources*