*The RCSD partnerships across the province are being eliminated by the provincial government as of September 1, 2020.  As a result, the information on this page will no longer be valid.  The website is being maintained for one year to allow partners to continue to access the resources*

Transitions Involving Low Incidence Services

This section contains information on how to plan for and coordinate transitions when there are changes of grades or schools. The September programming for a child/youth typically begins the previous year as part of the transition planning. It is the responsibility of schools to engage in transition planning which includes sharing the existing program recommendations and strategies as well as the basic use and trouble-shooting of existing equipment.

Schools who wish the Low Incidence consultant to attend scheduled transition planning meetings are strongly encouraged to plan early, as these consultants are shared among 10 school authorities as well as private schools.

The consultation continues from year to year so initial visits by the Low Incidence Consultants are not always necessary (or possible given the large caseloads) every September or, in some cases, even every year. Consultants’ suggested goals and strategies from the previous year which are included in the student’s program plan and the student record must be reviewed and typically will continue into the next school year.

Priorities for the Low Incidence consultant visits in the fall are

  • a significant change has occurred with the child’s condition or circumstance that affects the student’s functional abilities (home, medical, equipment etc.) and/or there is a new question/issue to be addressed,
  • a new referral,
  • a new school,
  • an urgent need for NEW strategies.

Transition from PUF/Kindergarten to Grade 1

  • A new referral is NOT needed as a child who is receiving Low Incidence consultant services in kindergarten moves to grade one.
  • A child who is receiving Low Incidence consultant services in kindergarten will likely need to continue with the service in grade one.

Transitions from Grade to Grade

  • A new referral is NOT needed following a change in grade.
  • School teams are encouraged to hold transition meetings among the staff in the spring to orient the child’s new teacher(s) for the fall. The consultant may or may not attend depending upon availability and school need. Parents also typically attend.
  • It is the responsibility of schools to engage in transition planning from grade to grade which includes sharing the existing program recommendations and strategies as well as the basic use and trouble-shooting of existing equipment.
  • Note: Children requiring Low Incidence consultant services have varying levels of urgency to the service depending upon their specific needs and the strategies already in place to address those needs. Not all children can be seen by the consultant in September so priority needs to be placed on children who are new referrals, have changes in their level of need or who urgently need new strategies.

Changing Schools or School Divisions

  • The school will advise the current Low Incidence consultant and the RCSD office of the name of the receiving school (if known) and the move date.
  • If the new school is within CA RCSD region, a new referral is NOT necessary.
  • If the new school is within CA RCSD region, the consultant may remain the same or the file may be transferred to the consultant for that geographical area. This will be determined by the RCSD Regional Management.
  • If the student moves out of our region, the consultant/school will encourage the parent to discuss service needs with the new school. (Low Incidence services vary across the province.)

Please Note:  Services may vary according to staffing structure in a school or community.

*This website is a record of a constantly evolving partnership. It is as accurate as possible at any given time and will be regularly updated to reflect changing processes and information.  However, be advised that there may possibly be a lag updating the website with the most current information and processes.

*The RCSD partnerships across the province are being eliminated by the provincial government as of September 1, 2020.  As a result, the information on this page will no longer be valid.  The website is being maintained for one year to allow partners to continue to access the resources*